Party Tips

Dear Party Pleaser,

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Planning a party can be very stressful and requires so much planning. You really helped make my party a success without the help of a caterer! -- Marion Karp.


Need help? Don't know where to start or what the current etiquette is? Party Pleaser is here to answer all of your concerns to make your party a blast. Just read below.


Appetizer Etiquette


Q: I am planning a party of 40. How many appetizers should I serve per person?
A: The rule of thumb is 5 to 7 appetizers per person. That's about 200 to 240 appetizers. If you're just serving appetizers without a main course then count on 7 to 8 appetizers per person. Let our party calculator do the math for you -- you can also find the party calculator to the right of every product page. (Don't forget, our appetizers stay fresh, frozen for 6 months.)

Q: Should I serve all one type of appetizer or mix it up?
A: Variety, variety, variety! Mix and match and please everyone. What if you have a vegetarian and a carnivore? Your best bet is to serve at least 3 to 4 different varieties of appetizers for larger parties. If you only have 10 guests, then try for 2 different choices.

Q:How much food should I serve?
A: This question is tough to answer, but asked of us all of the time. The answer depends on how many side dishes you are serving, entrees, and how extravagent your cocktail recpetion is. The rule of thumb is 1/2 lb. of uncooked meat per person, 1/4 lb. of side dishes per person (2-3) dishes and 1-2 desserts.

 

Caterer's Secrets for Food Presentation


Q: How should I present my plates of appetizers?
A:
Beautiful presentation is just as important as how good the food tastes. Think about colors and contrast. Most of our hors d'oeuvres are wrapped in filo or pastry dough and have a brownish appearance. Brightly colored glass plates or patterned serving plates will show the food off nicely. Also lining your serving platters with ti leaves or banana leaves sprayed with non-stick spray makes for an upscale presentation. Try serving pot stickers in a bamboo steamer and don't forget to garnish with bright flowers or herbs. If you have dips to serve with the appetizers, try hollowing out a bell pepper or red cabbage to use as a container, or try a teacup, ramekin or small bowls.


Traffic Flow Ideas


Q: I have a small entertaining space. What is the best arrangement for my food?
A: What you want to avoid is congestion. Try breaking up your food presentation into small stations located strategically throughout your home. You want people to flow through your space and to mingle. Since cocktails are the first thing people gravitate to, try putting the bar in the back of the room. Then look for dead space to set-up food stations. You can always pass around the appetizers if you have help. If not, create an hors d'oeuvres buffet table! If you want to hide some of the clutter and save room, put a tablecloth on the buffet table and store extra bottles, ice, napkins, etc. underneath the table, for easy access during the party.


Drink Tips


Q: My guests are sophisticated drinkers. How can I look professional?
A: Don't forget the garnish, which makes a world of difference. Provide olives, lemon or lime twists and peels, cherries, celery etc. You can try freezing your beer mugs for effect and rimming your cocktail glasses with sugar or salt. And don't forget the ice!

Q: What's a twist?
A: A twist is when you rub the rind around the rim of the glass to release the oil in the lemon or lime. Then you drop the peel into the drink.

Q: At what temperature should I serve the wine?
A: Red wines are best served at 65°F (slightly cooler than room temperature). White wines should be chilled and served at 45-55°F. (Chill about one hour in advance of the party.) Champagnes should be served completely chilled. Red wine should also breathe for about one hour prior to drinking.

Q: I am having 10 guests at my party. How much liquor should I purchase?
A: You can assume that 10 guests will consume about 4 to 5 drinks for the evening. If you are just serving hard alcohol, that's approximately 20 shots. (Based on 1.5 oz. per shot -- 2 per person). A bottle of wine usually yields about 5 cocktails. If you buy beer, consider purchasing 6-packs or bottles.

Q: What are the basics of a stocked bar?
A: Gin, vodka, rum and bourbon are the most common ingredients for most mixed drinks and can also be served on the rocks. You should also have essential mixers like soft drinks, soda and tonic water and orange and cranberry juice. Have wine and beer available. As far as glassware, try wine glasses, highballs, and double old-fashioned glasses. Other elements include: ice bucket, pitcher, corkscrew and bottle stopper, swizzle sticks, cocktail napkins, toothpicks, and coasters.


Atmosphere


Q: I am not having a themed party, but wanted to know if you have any basic ideas to create a party mood?
A: Scented candles always work. Not only do they smell good, but look beautiful, too. Choose your favorite music and have it on in the background. Keep the music upbeat and allow for an assortment of musical styles. Lighting is also important. You may want to dim the lights or put in lower wattage bulbs.


Setting the Table


Q: I'm embarrassed to admit it, but I don't remember how to properly set the table? Can you help me?
A: Don't be embarrassed, some people never learn how. Here are the rules: China -- a charger and bread plate are the only 2 required pieces of china that should be set-up preliminarily. Your first course is then served on a plate or serve soup before the first course. Silverware -- should be laid out in the order it will be used, starting from the outside and moving inwards, toward the plate. To the right of the plate is the larger knife (facing inwards) and then to its right, a spoon (if needed). On the left are the forks. The farthest fork is the salad fork and then the larger fork closest to the plate. Dessert utensils can be set-up above the plate horizontally (or brought out when needed). Glasses -- the water glass should be placed to the right of the plate above the knife. If you are serving wine, then place the glasses in the order they will be used to the right of the water glass.


Budget


Q: Help, I have a tight budget! What should I do?
A: First of all, stick to your budget. Don't get sucked in. If finances are a real concern you can have a potluck party where everyone brings a dish or a progressive party where everyone pitches in for a percentage of the costs. Just let people know in advance. Or, you can do a BYOB bash. Just ask everyone to bring their favorite beverage (and enough for one-third of your guests.)


Party Checklist


Q: My last party was a mess! I was so disorganized. Do you have a list of steps I should take to plan my next party?
A: Of course! Here's a list which can ensure that your party is under control from beginning to end:

At least 4 weeks ahead of party:
Select an occasion or reason to party
Choose a theme
Choose a date
Choose a time
Choose a location -- rent if necessary
Decide on a guest list
Buy invitations and send or call guests
Plan decorations
Plan menu and grocery list
Plan activites if necessary

A week before the party:
Follow up with guests who did not RSVP
Buy groceries and beverages
Cook and prepare any items that can be made in advance.

One day before the party:
Clean your home
Set up the party space
Remove or secure any large pieces, china, collectibles
Set the table
Decorate
Clean your home again
Prepare the rest of your food.

Day of party:
Set up your food stations
Cook appetizers
Heat food

The final countdown:
Place fresh handtowels in the bathroom
Clean up the kitchen
Make room in your coat closet for more coats
Turn the music on and the TV off
Hide your valuables (you never know!)


Guests and Invitations


Q:One of my guests told me she would be late. Should I serve without her?
A: Proper etiquette is to wait 20 minutes and then proceed. But since she has told you that she'd be late, she gave you the option to start without her.

Q:My husband and I have an eclectic group of friends. Do you think they will mix?
A: The key to an interesting party is having guests who are different from one another i.e. age, profession, etc. That way the conversation won't get stale.

Q:I want to put a time limit for my party on the invitation. Is that tacky?
A: I don't recommend time limits unless it is a children's birthday party or at a venue with a specific time constraint. If the party is in your own home, you should anticipate 4-5 hours for a dinner party and 2 hours for a children's party.